Job Title: Executive Assistant to the CEO

Location: Yaba, Lagos (Hybrid)

About Mainstack:

Mainstack empowers global service-based businesses (creators, training platforms, consultants, immigration advisors) with seamless payment, subscription, and client management tools. We help businesses scale internationally by solving pain points like cross-border payments, invoicing, and tax compliance.

Role Overview

We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to the Chief Executive Officer. The successful candidate will be responsible for ensuring the CEO’s office operates efficiently by managing schedules, handling communications, preparing briefing materials, and coordinating key initiatives.

This role requires a candidate with exceptional organizational abilities, strong communication skills, sound judgment, and the confidence to represent the CEO in both internal and external engagements.

Key Responsibilities;

Executive Support

• Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
• Prepare agendas, briefing notes, presentations, and reports for meetings.
• Ensure the CEO is well-prepared for all engagements.

Communication & Liaison

• Act as the primary point of contact for the CEO, managing correspondence and inquiries.

  Draft, review, and edit communications, documents, and presentations.

• Build and maintain strong relationships with internal teams, partners, and stakeholders.

Meeting & Event Coordination

• Organize and coordinate executive meetings, board sessions, and external events.
• Record minutes and ensure timely follow-up on action items.
• Represent the CEO at meetings or events when required.

Strategic & Administrative Support